Step 1


Plan ahead and communicate with the St John Clinical Audit and Research Team.

  • Research applications are reviewed quarterly by St John. Email for up-coming meeting dates.
  • Contact the Clinical Audit and Research Team to discuss your research proposal. Co-designed research proposals are preferred. Please email CART, to arrange a suitable discussion time.

Step 2

Develop a robust research proposal and seek ethics approval from HDEC or institutional ethics committees (see ethics). It is strongly recommended that cultural consultation is undertaken by the applicant as part of the ethics process.

Step 3

Complete project registration online with St John. The registration must be accompanied by a copy of your research protocol and a completed brief privacy impact assessment document. The required documentation checklists can be found within the online registration form here.

Step 4

St John will conduct a locality review of the application at quarterly meetings with key stakeholders. Please email to find out the deadline for the next review meeting. Part of this process is a Maori locality review, and the researcher may be asked to attend a portion of this meeting to discuss proposed research.  The outcome of the locality review will be communicated in a letter to the applicant.


Privacy Act 1993

Principal Investigators should make themselves familiar with the requirements of the Privacy Act 1993 and the Health Information Privacy Code 1994. Refer to the Interim Website of New Zealand Legislation.

The Privacy Act sets out 12 Principles that govern the collection, use, storage, retention and disclosure of personal information. The Privacy Act also permits the Privacy Commissioner to issue codes of practice governing particular types of personal information. In 1994 the Commissioner issued the Health Information Privacy Code. This Code contains 12 Health Information Privacy Rules. The Rules are very similar to the 12 Principles in the Privacy Act, but are modified specifically for the health sector.

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